Private Limited Company Registration in India: Step-by-Step Process, Cost & Documents

Introduction – Why Register a Private Limited Company in India

Starting a business in India is exciting, but navigating the legal and regulatory landscape can be daunting. One of the most popular and growth-friendly business structures in India is the Private Limited Company (Pvt Ltd).

A Private Limited Company offers limited liability protection, meaning shareholders’ personal assets are safeguarded from business debts. It also adds credibility with banks, investors, and clients, making it easier to secure funding, partnerships, and business opportunities. Furthermore, this structure is ideal for scalable businesses, startups, and entrepreneurs planning to expand domestically and internationally.

In 2025, compliance requirements have become stricter. The Companies Act, 2013, along with MCA updates, demands accurate documentation, statutory filings, and timely registrations. Missing even a single requirement can lead to delays, penalties, or rejection of your incorporation application.

This guide walks you through the complete Private Limited Company registration process in India, including eligibility criteria, required documents, step-by-step incorporation procedure, cost, common mistakes, and post-registration compliance.

👉 Register your Private Limited Company hassle-free with SSCOIndia experts.

Eligibility Criteria for Private Limited Company Registration

Before starting the registration process, it’s essential to ensure your business and stakeholders meet the eligibility requirements set by the MCA:

Minimum Directors and Shareholders

2 directors and 2 shareholders are required at a minimum.
Maximum number of shareholders is 200.
Directors can also be shareholders.

Age and Residency Requirements

Directors must be at least 18 years old.
At least one director must be an Indian resident (stays in India for ≥182 days in the previous calendar year).

Paid-Up Capital

Paid-up capital requirement has been liberalized. Businesses can now register with ₹1 capital, but practical capital depends on the business plan.
Higher capital may be required for specific licenses or contracts.

Compliance with Companies Act, 2013

Pvt Ltd companies must comply with Section 2(68) of the Companies Act.
Foreign nationals and NRIs are allowed as directors or shareholders, provided they meet DIN and KYC norms.

Pro Tip: Ensure all directors and shareholders are eligible before filing, as errors in eligibility can delay approval.

Documents Required for Pvt Ltd Company Registration

Accurate documentation is critical for smooth incorporation. Here’s what you need:

For Directors & Shareholders

PAN card (mandatory for Indian citizens).
Aadhaar card (for resident Indian directors).
Passport (for foreign nationals).
Address proof: Utility bills, voter ID, or bank statement.
Photographs: Passport-sized, recent.

For Registered Office

NOC from the owner (if premises are rented).
Utility bill or lease agreement (latest).
Ownership proof if self-owned.

Step-by-Step Private Limited Company Registration Process

Here’s the complete process to register a Pvt Ltd company in India:

Step 1: Obtain Digital Signature Certificate (DSC)

DSC is required to sign electronic forms on the MCA portal.
Each director must get a Class 2 or Class 3 DSC from authorized agencies.

Step 2: Apply for Director Identification Number (DIN)

DIN is a unique identification number for directors.
It can be applied via SPICe+ or separately using Form DIR-3.

Step 3: Name Approval

File for name approval through RUN (Reserve Unique Name) or SPICe+ application.
Ensure the name follows MCA naming guidelines — no offensive words, similarity to existing companies, or restricted terms.

Step 4: Draft MOA and AOA

Memorandum of Association (MOA): Defines company’s objectives and scope of operations.
Articles of Association (AOA): Contains internal rules and governance structure.
Both documents are mandatory for registration.

Step 5: File SPICe+ Form for Incorporation

Submit SPICe+ (Simplified Proforma for Incorporating Company electronically Plus) with MOA, AOA, and necessary documents.
MCA portal validates details and generates Application ID.

Step 6: Receive Certificate of Incorporation (COI), PAN & TAN

On approval, MCA issues COI, confirming legal registration.
PAN and TAN are automatically generated for the company.

Step 7: Apply for GST, Bank Account & Other Licenses

Post-incorporation, apply for GST registration, open a current account, and obtain licenses applicable to your sector.

Pro Tips to Avoid Delays:

Ensure DSC and DIN match exactly with PAN and Aadhaar.
Double-check MOA/AOA details for accuracy.
Avoid last-minute uploads; MCA portal slows down near deadlines.

Cost of Private Limited Company Registration in India (2025 Update)

Costs vary depending on authorized capital, professional fees, and additional services.

Government Fees

Based on authorized capital, calculated as per MCA fee structure.
Stamp duty is state-specific (ranges from ₹500 to ₹5,000).

Professional Fees

CA/CS/Consultant charges range from ₹5,000 to ₹15,000 for full incorporation services.

Other Costs

DSC: ₹1,000 – ₹2,000 per director.
DIN: ₹500 per director.
Name reservation and SPICe+ filing: ₹1,000 – ₹2,000.

Estimated Total Cost:

Startup-friendly Pvt Ltd: ₹10,000 – ₹20,000 (including all fees).

Pro Tip: Choosing a professional firm like SSCOIndia ensures transparency, accurate filings, and avoids hidden costs.

Common Mistakes to Avoid During Registration

Even minor mistakes can delay registration or cause rejections:

Incorrect Director/Shareholder Details – Name mismatches, wrong PAN/Aadhaar, or residency errors.
Missing or Improper Documents – Any missing utility bills, NOC, or identity proofs can halt processing.
Name Violations – Using a restricted or duplicate company name.
Ignoring Post-Registration Compliance – Annual filings and statutory records are mandatory.

Pro Tip: Pre-verify all forms and documents. SSCOIndia offers end-to-end verification to prevent such errors.

Post-Registration Compliance

A Pvt Ltd company doesn’t end with incorporation. Post-registration compliance is critical for legality and credibility.

Key Post-Registration Steps

Annual Filings: Form AOC-4 (financial statements), MGT-7 (annual return).
GST, PF, ESIC Registration: Mandatory if the company hires employees or crosses turnover thresholds.
Maintain Statutory Records: Board resolutions, share transfer records, minutes of meetings.
Timely Compliance: Delays can lead to penalties or disqualification of directors.

Pro Tip: Outsourcing post-registration compliance to experts ensures smooth operations and avoids legal complications.

Why Choose SSCOIndia for Private Limited Company Registration

Registering a company is more than just form-filling — it requires expertise, accuracy, and legal knowledge. Here’s why Delhi/NCR businesses trust SSCOIndia:

✅ Expert guidance from incorporation to post-registration compliance.
✅ End-to-end services: DSC, DIN, GST registration, and bank account setup.
✅ Transparent fees with no hidden charges.
✅ Local Delhi/NCR support: Dwarka, Chandni Chowk, Connaught Place, and beyond.
✅ Fast and error-free registration, saving time and avoiding rejections.

CTA:
👉 “Start your Pvt Ltd registration today with SSCOIndia and launch your business confidently.”

Conclusion & Call to Action

Registering a Private Limited Company in India is a strategic move to grow your business, secure funding, and build credibility. However, missing steps, incorrect documentation, or compliance lapses can delay your plans and invite penalties.

By understanding the eligibility, documents, cost, and process, entrepreneurs can confidently navigate Pvt Ltd registration. Partnering with SSCOIndia ensures accuracy, legal compliance, and hassle-free registration, especially for startups in Delhi/NCR.

💬 Final CTA:
“Register your Private Limited Company hassle-free with SSCOIndia experts — get started today!”